5 reasons why managed file transfer is superior to FTP

File Transfer Protocol, or FTP, has been around since the early 1970's. Initially devised as a way to transmit and send large files from one computer to another, FTP uses TCP/IP transmission and a server as an intermediary. As time went on more features were added on top of the original design and multiple, competing variants have emerged which have fragmented and complicated its use.

Over the past decade an alternative to FTP has emerged, called managed file transfer or MFT. MFT uses HTTP or HTTPS to transmit to a server that is hosted by third-party, who then shares the files with your recipient. It's a bit like handing a package over to FedEx, except it's done virtually. MFT was developed to address the shortcomings of FTP, which include lack of end-to-end security, auditability, and automation to name a few.

Here are five ways that managed file transfer is superior to FTP when you want to send large files.

1. End-to-end security

Due to default configuration settings, FTP is often configured in an insecure manner. Insecure defaults are used to overcome the inherent finicky nature of FTP and its numerous technical settings. Even worse is that if passwords are setup correctly, the names and passwords are transmitted in plain text across the TCP/IP connection. Someone sniffing the network when these are transmitted will have the keys to gain access.

With a focus on security from the outset, MFT providers often provide a more secure way to send large files. For example, one such MFT provider requires HTTPS sign-on with password from a verified account, uploading and downloading files in 128-bit encryption, storing the file in an encrypted state, and a password to access the files. Security is deployed at each point along the file transfer process.

2. Auditability

A common demand in today’s business is tracking and auditing. FTP typically lacks a comprehensive logging and record keeping system necessary to meet internal data control standards. Many FTP systems don't capture transmission data at all.

MFT systems nearly always provide some level of activity history. MFT provides logs of file download activity automatically into searchable and exportable files. It is then possible to utilize these history files to archive your file transfer activity for later reference. If you operate in a highly regulated or legal business, this is a critical feature.

3. Ease of use

Unless you are highly technical, knowing how to setup and manage a FTP transfer properly is a complicated and time consuming endeavor. Setting up an FTP server is requires hardware and software expertise and if you miss the wrong setting, your company files may be vulnerable to hackers.

MFT bridges this gap easily by using point and click web-based interfaces and only requires use of a web browser. Anyone can use MFT to send large files.

4. Cost

One of the largest controllable costs in business today is the IT department. Unfortunately, FTP can quickly absorb technical staff who's time is better spent on adding value to your core business. Reducing low level tasks like FTP configuration and maintenance will save both time and money.

This stands in stark contrast this to MFT, which is configured by default to be secure and hands free with a user interface that allows users of any skill to send large files.

5. Automation

Being able to quickly send a file without relying on outside assistance is important in today's dynamic business environment. FTP often requires technical assistance, and manually managing the file through multiple steps, both of which contribute to a slowing down of the entire process.

MFT on the other hand is completely automated, with only one person needed to start a file transfer. Once initiated, a MFT service will automate all remaining tasks in a hands-off manner. This frees the file sender to continue on with their business day and let the MTF service handle the technical brunt of file sending.