7 Reasons Why Small Business Firms Prefer To Use Email to Fax Option

Sharing of documents over the internet is becoming one of the basic necessities of the business firms today. Business is progressing at a fast rate and so is the technology. Since the past years, telecommunication has been noticing various upgrades in technology that include calling, sending messages over the internet, instant messaging, fax and online sharing of document, etc. Internet fax is an efficient alternative to the customary fax machine that is maintained at the office premises. This option is an initiative taken in favor of the small business organizations.

SMBs are linked to the term “cost-savings” and thus, today’s services are delivered in a manner that can make it easy for small business firms to adopt. Email to fax is one such new service. This service has though not a new technique, yet it was not so prominent unless the cloud technology came into existence. The use of Hosted PBX systems with this channel offers the following strong reasons for its usage by a major part of the corporate market:

Fax sending and receiving costs are quite low: The integration of email to fax services through the VOIP channel makes it possible to send and receive faxes at the cost of making and receiving the calls. Per page fax is charged as per minute call made through your digital communication interface and thus, the costs of faxing can be considerably reduced.

Save paper and contribute to environment: Since this option is sent and delivered over your favorite mail, there is no consumption of paper. Such detailed documents are often sent out on email and those that are considered to be quite important can be printed out for different purposes.

Multiple faxes in one go: Earlier, when organizations had to send a number of faxes, they had to do that one by one but with the easy configuration of mail with the email to fax services, it has been made easy to send a number of faxes in one go. All you need to do is to enter multiple online faxing addresses in the recipients tab and attach a PDF or TIFF image and send.

No need of any physical setup: The traditional fax option required the setup of a machine that needed to be attended whenever a fax was required to be sent or received. The expense of this machine along with those of a separate phone line and fax costs is huge for a small business organization. The fax to email option offers the provision of faxes directly to mail and thus, things can be managed virtually from anywhere without setting up any machine.

Documents can be secure: Security is often referred to as a major conce
in the telecommunication domain. Email to fax option takes precaution for ensuring security. The option to make the documents password-protected ensures authentication, non-repudiation and also preserves the integrity of the confidential data.

Signatures can be modified as per the requirements: The documents that are sent over the Hosted PBX VOIP channel are clubbed with the official signatures that ensure non-repudiation by the sender in this online communication medium. There is often the requirement to modify the signatures which is quite a hectic procedure in an offline mode. This contemporary business phone functionality simplifies the process of making the changes.

No consumption of additional power: There is no physical machine that needs to be turned on in order to receive faxes and thus there is also no consumption of power. The option to send email to fax over ensures that your fax can be received at any point of time without the need for your mail account to be opened all the time.