Apples to Apples Comparison of Fax to Email and Ordinary Email

With technology rising up the telecommunication pillars, it is becoming increasingly important to understand which technology is actually helpful. It becomes all the more confusing when you are unsure about the right time of usage of a certain technology. When considering the option to share documents over the internet, the use of fax to email is often confused with the use of emails. Which one to choose? This is the question that bothers most of the business enterprises. Both are equally beneficial but business owners find it hard to determine which one can serve better and at what time. Most of the time, using the Hosted PBX VOIP based fax option is feasible as well as professional choice for business organizations.

Emails can simply be generated and sent to a number of recipients at a time. This option is quite a feasible choice for business enterprises since they would not require any initial investment. However, it also does not add to the credibility of the enterprise due to the fact that emails can be maintained by almost any business organization. So, this fails to project the size of your business. Most of the times, customers tend to assume your attachment based mails as a spam and the effort in drafting and sending mass mails goes waste. Moreover, a very large customer base cannot be efficiently served with this feature since mass mails may sometimes be counted as a DNS Spoof attack thereby stopping your mails from reaching to the client side.

Internet fax is a modified form of traditional fax machines with the only difference that there is no physical machine required to send and receive faxes. There are so many vendors that offer VOIP based fax option to clients. These companies charge either on a per-minute basis or per-fax basis. Some of them even tend to offer unlimited faxes at a fixed price. Under what circumstances you should be using this option rather than email being sent to clients?

Pages that have to be sent as faxes can either be uploaded as PDF or TIFF image or you can have a driver option to generate a fax of your document. The fax received at the other end would be like a standard fax document but the level of clarity is greater than otherwise. A scanner is required in case you have your documents in hard form. You can have your documents scanned and proceed in a manner you know. Email to fax option is better than ordinary email in the sense that it offers the provision of changing the digital signatures at the end of the document. The VOIP based channel transfers documents with complete security and the presence of signature depicts non-repudiation.

In order to depict professionalism, the use of internet fax feature integrated with Hosted PBX systems seems to be a feasible choice. This feature will cost just a small amount and can be configured in an easy-to-use manner. This feature can be configured with any email account with a T.38 toll free number. The server configuration of this number will yield an address format of the number representing the fax address. This business phone address usually goes like 8xx-xx-xxxx@xyz.com. You can simply draft a mail from your email account while placing multiple recipients and send the faxes. This way, your faxes will not be termed as some attack and your data can traverse to the other end of the digital channel in a safe manner.