Audio Conference Improvement Tips to Increase Participant's Engagement

We've all been there before. You get the meeting invite, read it over, and cringe as you click the “accept” button while picturing what you – and many others – consider to be a waste of valuable time during your busy work day. Nevertheless when the scheduled time comes, you diligently dial-in ready and willing to collaborate.

Then just as you suspected (and is witnessed in the video), you struggle to stay awake as you listen to a lack-luster presentation and ultimately zone out until you are either called upon for a response or it ends… or both.

While it can provide a reliable, crystal clear connection on which your message can be delivered, even the most advanced audio conferencing service cannot present your material for you. The fact of the matter is that your participants are at the mercy of their presenter(s). As a result, we've compiled a list of a few tips and tricks for increasing participant engagement in your next conference:

• Customize your participant entrances – many times hosts will try to begin a meeting, but are interrupted with a “so-and-so has entered the conference” greeting, causing them to start over. This is an easy adjustment, and the majority of today's conferencing software permits the host or presenter to adjust the entrance greeting, allowing the meeting to start on time, every time
• Reach out – every audience is unique. By asking questions and getting feedback throughout your conference, you can tailor your material as you present it
• Summarize – open your presentation with a brief summary of what you plan on covering and what you hope to accomplish. If you plan on covering a lot of important information, consider distributing an outline via email along with your invitations or just before the start of your meeting
• Use multiple presenters – especially if you plan on passing the 30 minute mark. Nothing causes participants to lose interest faster than a dull, monotone voice, so if you have a presenter like the one in the video, it's important to try and encourage them to liven up their voice to deliver a more animated presentation

Additional Information

If you are searching for the right audio or web conferencing service for your business, give us a call today! Our professional account managers will help your find the service you need with the features you want for the best available price.