Basic Guidelines To Export Documentation

Every country has certain export documentation procedure for exporting goods. Indian government implements the same rule here. Before sending products abroad, one has to undergo pre defined export procedures.  These export documents depend on product type as well as destination. For example, Export Inspection Agency’s certificate for having done quality control inspection is required for some products. While some pharmaceutical & food product require sanitary or health certificate for export. Bill of Export or Shipping Bill by the Customs Authority is required to allow shipment of the product. This Shipping Bill is of four kinds and all of them differ from one another on the basis of condition a product is subjected to. The conditions primarily are rnFree of duty/ cessrnExport duty/ cessrnEntitlement of duty drawbackrnRe export of imported goodsrnCredit of duty has to be entitlement as per DEPB Scheme rnMajor documents needed during the processing of the Shipping Bill include: rnExamination/Inspection Certificate.rnAR4 (both original and duplicate) and invoice.rnContract, L/C, Purchase Order of the overseas buyer.rnGR forms (in duplicate) for shipment to all the countries.rn4 copies of the packing list which have content details, quantity and gross & net weight of every package.rn4 copies of invoices that contain all relevant particulars like quantity, number of packages, unit rate, total f.o.b./ c.i.f. value, correct & complete description of the products etc. rnThe Shipping Bill that has to be submitted are documented in certain formats such as: rnWhite Shipping Bill in triplicate to send duty free of goods abroad.rnYellow Shipping Bill in triplicate to send dutiable goods abroad.rn7 copies of Blue Shipping Bill to send goods abroad under the DEPB scheme.rnGreen Shipping Bill in quadruplicate for that come under claim for duty drawback. rnHowever, green or white or yellow or pink Bill Of Export is required in place of the Shipping Bill for goods that are cleared by land customs. Apart from all these export documents, for post parcel custom clearance you require the following:rnWeight NoternPacking ListrnConsular InvoicernCustoms InvoicernCertified InvoicernCart/ Lorry TicketrnCommercial invoicernBlack List CertificaternCertificate of ShipmentrnManufacturer's Certificate rnCustoms Declaration FormrnCertificate of ConditioningrnLegalised/ Visaed InvoicernCertificate of Chemical AnalysisrnHealth/ Veterinary/ Sanitary CertificationrnPrescriptions regarding the minimum and maximum sizes of the parcel with its maximum weight and more. rnAll these export documents are just a way to clear certain mandatory export procedures to send goods abroad. These export procedures help the government to keep an eye over the entire export documentation and to avoid illegal activities. In the other words, export documentation aids in maintaining fair business across the countries. Hence it is important to complete export documentation for ethical business undertakings and help increase government revenue to make your country even better. Some may find these procedures irritating & very boring yet it is for their benefit only. It is for safeguarding their businesses from all threats and for optimizing their business profits.   Export Documentation