Documents Required for Recruitment Process

The selection process has various steps such as screening, assessing, interviewing, selecting, conducting induction, and welcoming the new employee. A recruiter performs all this activities for selecting an eligible employee, from the competitive job market. During these activities the candidate has to maintain the active relationship with the employer, or the selector via direct, or indirect mode of communication to present an edge over the other candidates.

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At the different stages of recruitment candidate has to prepare following documents

Resume / CV
Cover Letterr
Thank You Letter / Follow up Letterr
Negotiation Letterr
Job Acceptance Letterr
Resume / CV: This is the first document in the recruitment process. Many of us do spend a good amount of time to prepare an effective CV. One can choose from different formats and layouts of CVs the best suited format to present oneself in the job market. There are individuals who even take professional help to create the document.

Cover Letter: It is a covering letter for your job application. It should demonstrate ones skills and proficiency related to the applied job. This document is equally important, because if the recruiter is impressed with the document, then only he /she prefer to check your CV.

Thank you Letter / Follow up Letter: The recruiter will invite you for an interview if your aforementioned documents attract him / her. After interviewing all the candidates recruiter / interviewer review all the interviewee to shortlist the most suitable individual for the organisation. In the midst of this evaluating period, one should send a thank you letter or follow up letter to show your candidacy and interest for the job. This will help you to increase your chances of selection by keeping you ahead of the other candidates.

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Negotiation Letter: This letter is an optional document, if the terms are not according to your expectations then only you use this document. Once you get a confirmation call or letter from the company, if you are not concurred with the terms and conditions you should further communicate with the selector or Human Resource Manager by sending a negotiation letter. Essentially this letter helps to negotiate on the terms and conditions of employment and salary components. This letter should give a clear picture regarding your expectations so as the HR manager can negotiate on the terms accordingly.

Job Acceptance Letter: This letter gives an approval for the company that you are agreed to accept the job according to the terms and conditions. This document also helps you to develop a relationship with the HR.

It is not necessary that you have to prepare these documents every time you apply for a job. It depends on the situation and overall selection process. For example, in certain organisations selection or job offer is given at the time of interview, such cases there is no need of sending thank you or follow up, negotiation, and job acceptance letter.