Reduce your paper mountain with microfilm scanning

Many offices can feel like their paper mountain is becoming unmanageable and want to ensure that their important documents are digitised for security reasons. Microfilm scanning is a great way of not only reducing the amount of paper you keep, but also of creating a digital record of all your valuable documents.

Simply put, microfilm sees micro images of documents keep on film. It was a very popular storage device during the 80s and 90s. However, many companies are now keen to use microfilm scanning in order to digitalise these micro images. During microfilm scanning, the images kept on the microfilm are transformed into digital images. The digital images created during microfilm scanning can be stored on a central server and the microfilm itself can be destroyed to create more storage or office space.

After microfilm scanning has taken place, it’s vital to index the images so they can be easily and quickly located whenever information from them is needed. The indexing part of the microfilm scanning process is incredibly important to ensure future use. The index system used during microfilm scanning will depend upon each company’s requirements. Some firms may want their documents to be ordered by date, some by reference or file number.

As well as reducing the amount of microfilm in storage, microfilm scanning also speeds up the searching process and makes it incredibly easy for staff to locate documents. Instead of trawling through microfilms using a microfilm reader staff can simply perform a search from their own computer. The electronic referencing index set up during the microfilm scanning process will be used to locate the document needed. Microfilm scanning can completely wipe out the need for large archive areas with multiple microfilm readers.

Microfilm scanning also ensures that your documents are safely backed up and secure. Unlike delicate microfilms stored in your premises, digital images can’t be destroyed by fire or flood and cannot be stolen. Microfilm scanning also addresses and removes the risk of damage occurring over time to microfilms. Creating electronic versions which are accessible by all staff, microfilm scanning ensures your precious documents are safe and secure until a time comes when they can be destroyed.

crimsondms.co.uk are industry specialists in microfilm scanning. They can undertake the arduous task of transferring and indexing your microfilms into digital images quickly and efficiently. With a full list of services from microfilm scanning to document scanning and archiving, their 55 years’ of experience makes them the perfect choice for all your archiving needs.