The Good Points of the Public Sector Tender Process

Few things instil a sense of dread in seasoned tender writers than the prospect of approaching a government proposal. Rather than having the liberty which private sector companies generally afford, in terms of the freedom to express strengths in your own format, government bids are usually strictly controlled, meaning the tender consultants has to abide in full with all structural and content requirements.

This rigidity can be difficult for a number of reasons. It means that the tender writers have to produce copy in line with the specific requirements set out, instead of allowing their creative abilities to shine through. Government bids are usually presented within tables, making the use of images difficult, and there is often very little free form space to use to describe the attributes of your company.

Despite all this, there are some positive attributes for tender writers when bidding to government sectors, as follows:

The instructions for copy input are usually very clear, if limiting. This means that it is relatively simple to discern what needs to be answered in order to ensure compliance

Deadlines, pricing, structure and instructions all tend to be very well controlled, enabling rapid comprehension of what is required

Many government organisations have robust and proven uploading platforms which make the submission process simple and easy to use

The majority of government bids will follow a similar format, meaning that as the tender writers gain experience in the sector, this knowledge can be applied to subsequent projects.

The tender writing process for government bids may be daunting, but there are advantages to it. Tackling large bids for substantial contracts involves demonstrating a thorough knowledge of the company which is being represented, and quickly brings an understanding of how the organisation is faring when it comes to legislative compliance, quality management procedures and other critical processes. Most government bids will demand a thorough presentation of processes including:

Environmental policies

Equality and Diversity measures

Health and Safety manuals and policies

TUPE structures

Disaster recovery and Business continuity plans

ISO or equivalent accreditations.

Producing all of these documents for a relatively new company can support tender writers to shape really robust processes, and highlight any shortcomings in the overall policies of the organisation. In effect, a government bid can be invaluable in ensuring that the company is operating to strict quality management criteria, acting as a sounding board for the development of strong and supportive policies which will be of great value in the overall operation of the company.

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