RealBooks is one of India’s fastest-growing
online accounting software, being used by a large number of businesses – both big and small.
It is extremely user-friendly for the small users, including mobile-based accessibility and at the same time has all the advanced features that large businesses require – Multiple GSTIN, Branch Accounting, Order Management, Bill of Material, etc.
RealBooks also has an added advantage in that it has an integrated Payroll Module as well!
rnTop 10 Benefits of Cloud Accounting Software – RealBooks:rnCloud accounting software has become more crucial today than ever and its benefits are immense if you look at today’s scenario.
1. Accessibility:rnThis one is an obvious benefit that every online accounting has – you can access it anywhere, anytime.rnBut with RealBooks cloud accounting, you can restrict IP-based and mobile-based access such that not everyone can access the data anywhere they wish. It adds a certain degree of comfort and flexibility in making sure data is not being accessed in an unauthorized manner.
2. Cloud Accounting Security:rnThis is one aspect in which I feel small businesses are most misguided. They feel that by moving to the cloud your data is at risk and may be hacked or attacked with some virus, etc.rnNothing can be further from the truth!rnIf that were true, Net Banking would have failed, Stock Markets would still be witnessing pit-based trading, GST and Income Tax filing would be prone to hacking and most importantly communicating via email would have not existed.
Apple and Microsoft would not have become the two most valuable companies in the world with market caps bigger than the size of economies of European countries!!
RealBooks is hosted on Amazon Web Services, with multiple levels of back-ups, replications, and data protection measures that have been undertaken.rnIn the last 9 years, we have continuously upgraded ourselves to ensure we are taking all measures with respect to data security and confidentiality.
3. Collaboration:rnMost companies have more than one location in the business. Business information is received from many different places and needs to have collaborated. Picture the efficiency if all data can be fed in from each decentralized location rather than data being sent across to a central office and then being fed by a team at that office. Double the effort and half the efficiency! rnIn fact, during the COVID pandemic, most companies have employees working from each of their homes. Some of the companies have suddenly realized that this is a feasible model and can be continued even once things normalize which can result in massive savings in infrastructure.rnThink of an excel file – if you have multiple colleagues working on the same file to input data. Would you work on a Google Sheet or use an offline version of Microsoft Excel.
That’s the power of collaboration.rnYou do not need to keep sending back-ups to your head office or to your auditors or consultants. Just give restricted access to each user and they can see the data that they are required to see without the inefficient file transfers.
RealBooks is a highly collaborative software with some clients using 100+ users across 50+ branches of theirs very smoothly, such that for them generating location-wise P&L, branch-wise reconciliations, consolidation of books of accounts is just a click away.
4. Hardware Costs:rnHaving a cloud-based set-up means you can do away with all the hardware costs, server set-up, IT team, infrastructure, etc. It makes life simpler and makes your organization more cost-effective. Being online allows you to reduce fixed costs and makes the software much more scalable.rnRealBooks can handle clients with 4 million+ records and 4,000 records with equal ease.
5. Document Attachment:rnOne of the most unique features of RealBooks is the fact that you can attach documents to every single entry – therefore you are virtually paperless.rnThe document attachment is not simply an attachment that needs to be downloaded each time you want to view it. Rather it converts the file to an image such that it opens next to the entry each time you open the voucher.rnThis makes the approval process, audit process, and referring to historical data an absolute breeze – not to mention environment-friendly as well
6. No Installation:rnBeing browser-based means that online accounting software requires no installation and therefore no restriction in accessing it. You are up and running when you want without requiring any help.rnSo if it’s the middle of the night or you are in some foreign country, there are no boundaries and no limitations. Just go online, create a company and you can start using real books just like that!
7. Real-Time Cloud Accounting and Automated Reporting:rnEver faced situations where you ask for a report from an accountant and he says he is ‘just bringing it’. But by the time he sends it to you – often a few days later, your purpose and use for that report are long gone!rnSounds familiar – it will because that is exactly what happens. You may not even remember why you needed the report in the first place!
By being online, you can actually access data yourself without depending on the accountant. If anything, it shall keep your accounting team on its toes. Because they know you can fully access the data and therefore will know exactly if there any pendency.
With RealBooks you can rest assured your data will always be live and real-time. Additionally, you can even schedule reports to be received at pre-defined timelines, so just configure the reports you want and the intervals you want it at.
8. Branch Accounting:rnOne of the best features of RealBooks is its branch – accounting feature. With growing and expanding businesses, inter-branch transactions shall inevitably happen and that is where companies find it a nightmare trying to reconcile the balances for each of the branches.
This feature is truly world-class in RealBooks. You create an entry in one branch, transfer goods from one branch to another, and the opposite entries in the other branches post automatically.
Say bye-bye to the cumbersome process of branch reconciliation. Having seen a number of online accounting software and can truly say with pride that there is no accounting software in India that matches up to RealBooks in this aspect.
9. Low Upfront Costs:rnSince online software work on a SaaS model, the upfront costs involved with cloud accounting are significantly lower and the renewal costs are also pocket friendly.rnRealBooks starts @ only Rs. 5,000 per year allowing unlimited companies and you can scale up as and when you grow and add users.
10. Cloud Accounting Speed & Efficiency:rnWeb-based accounting truly deserves the speed and efficiency to process transactions seamlessly. However, I have seen most of the accounting systems are not able to provide the speed and efficiency that a business requires in an online environment.
But with Reabooks you get the high speed, high quality, and high efficiency running your software online even in a distributed environment.rnSo with a large number of concurrent users, you can work seamlessly and simultaneously.
rnIn conclusion, I feel that moving your accounting is a very natural progression that every growing business should undertake. It will give you a better sense of control, transparency, and shall give you the ability to plan better.
Get a free 14 day trial of RealBooks
cloud accounting software today and enjoy working like a pro. So you can get access to your accounting data just a click away ensuring when you want it and how you want it!