Use Of OCR (Optical Character Recognition)

There are few ways that you can scan pages in Excel. The method you choose depends on several factors. Is the key factor is the structure and layout of pages. Separated by using the Data tab delimited text is formatted in columns and rows with the conversion usually gives the best results. The second consideration is the quality of the scanned files. Generally, poor image quality, small fonts or spreadsheets with complex design pages with errors that need more time consuming to generate.

OCR can be used in many digital formats and file conversions. Data entry can be used in many ways and there are special circumstances in which data processing can only solve a particular problem. So what information to use OCR to manage what are the pros and cons?

OCR readable and printable paper copies of the digital format is used for the file conversies.Excel, Rich Text Format, MS Word, text, PDF and HTML is the most common form through a scanner, OCR software converts. The converted documents easily manage, edit, and are inexpensive compared to data entry.

Decide on the perfect solution to test the best way to ask for a sample. But the following list may help you decide on a solution.

OCR software:

Automatic as long as the conversion of the cheapest and fastest is the right choice. Document data in tabular form are separated by tabs and spaces with the best results. Errors due to non-standard columns or rows of the plates can be solved with some manual adjustments.

Zonal software:

The program automatically identifies and fills the letters in database format. Users sometimes a rubber band, a specific area of the document is called the set area. Rubber tire area is caught with a corresponding cell. Zonal index is not appropriate for all projects. Jobs may be due to the different document conversion problems. Another disadvantage is that the area corresponding to each image to be processed. Or automated process will not work.

Adobe Acrobat:

To Excel, it is possible to convert a PDF file. PDF OCR previously identified (choose Document> OCR> Recognize Text). Then you save the file as an Excel spreadsheet tables will be.

VBA or Visual Basic programming:

No information formatted in columns and rows, such as mailing lists, use a VB Script CSV - comma-separated values, can transfer the data to. Csv file is opened in a spreadsheet for analysis and conveniently. Programming to formatting problems when information such as zip code or state abbreviation, a method in areas with specific length. Also a function to the page layout in a spreadsheet instead of separate identification of stop words can be written.

Copy and Paste:

Copy and paste is not the ideal solution. But pages can save time in retyping. This solution typically used for smaller jobs with few errors, but data is not formatted.

Data Entry Services:

The software technology is a valuable alte
ative for projects where many improvements are needed in order to take the time does not work for poor quality images. It is more profitable to poor quality data entry specialists to manually retyping the document. The results are very accurate and cost effective. Especially when the work was done at sea, you get the most favorable rates.