What is Apostille? How to Apostille a Document

The Hague Apostille (or simply called endorsement, also in French: apostille: means certify, authenticate or complete.) Aims to simplify the legalization of documents to verify their authenticity, in order to be valid internationally, making unnecessary diplomatic or consular legalization or other certifications. Physically consists of a sheet is added to documents by the competent authority stamp on a copy of public record. It was introduced as an alternative to legalization for the Hague Convention of 1961.rnIn some countries, like Spain, the apostille can be obtained electronically (e-app), replacing the holographic signature to documents apostilled by a valid certificate or signature, in accordance with international standards. In these cases there is usually also an electronic record of Apostilles (e-register), which replaces the traditional card catalog of endnotes for Electronic Registration of contrast that allows you to track timely apostilles actually issued. Apostilles are affixed by Competent Authorities designated by the government of a state which is party to the convention. A list of these authorities is maintained by the Hague Conference on Private International Law. Examples of designated authorities are embassies, ministries, courts or (local) governments. For example, in the United States, the Secretary of State of each state and his or her deputies are usually competent authorities. In the United Kingdom, all apostilles are issued by the Foreign and Commonwealth Office in Milton Keynes.rnTo be eligible for an apostille, a document must first be issued or certified by an officer recognized by the authority that will issue the apostille. For example, in the US state of Vermont, the Secretary of State maintains specimen signatures of all notaries public, so documents that have been notarised are eligible for apostilles. Likewise, courts in the Netherlands are eligible of placing an apostille on all municipal civil status documents directly. In some cases, intermediate certifications may be required in the country where the document originates before it will be eligible for an apostille. For example, in New York City, the Office of Vital Records (which issues, among other things, birth certificates) is not directly recognized by the New York Secretary of State.rnAs a consequence, the signature of the City Clerk must be certified by the County Clerk of New York County to make the birth certificate eligible for an apostille. Information included in an apostille: The apostille itself is a stamp or printed form consisting of 10 numbered standard fields. On the top is the text APOSTILLE, under which the text Convention de La Haye du 5 octobre 1961 (English: Hague Convention of 5 October 1961) is placed. In the numbered fields the following information is added: Country ... [country name]rnThis public documentrnHas been signed by ... [name]rnActing in the capacity of ... [function]rnBears the seal/stamp of ... [authority]rnCertifiedrnAt ... [location]rnThe ... [date]rnBy ... [name]rnNo ... [apostille registration number]rnSeal/stamp ... [of the authority giving the apostille]rnSignature ... [signature of authority giving the apostille] The information can be placed on the (back of the) document itself, or attached to the document as an allonge*. *Allonge (from French allonger, "to draw out"), a slip of paper affixed to a negotiable instrument, as a bill of exchange, for the purpose of receiving additional endorsements for which there may not be sufficient space on the bill itself. An endorsement written on the allonge is deemed to be written on the bill itself. An allonge is more usually met with in those countries where the Code Napoleon is in force, as the code requires every endorsement to express the consideration. Under English law, as the simple signature of the endorser on the bill, without additional words, is sufficient to operate as a negotiation, an allonge is seldom necessary.